Beach Wedding Timeline: What to Do & When (Plus a Free Planning Download)

Imagine saying “I do” on a sunny beach, surrounded by loved ones, with waves gently rolling in the background. For many couples, a beach wedding is a dream come true—but making it happen takes thoughtful planning.

At Sun & Sea Beach Weddings, we help couples create unforgettable coastal ceremonies across Florida and Georgia. Whether you’re planning a beach elopement,  beach vow renewals or a reception to celebrate with guests, this beach wedding planning timeline will walk you through each step.


Key Takeaways

  • Follow a timeline that breaks planning into manageable phases
  • Account for unique beach wedding factors like weather and permits
  • Book experienced coastal vendors for a smooth day
  • Plan with Sun & Sea to simplify your dream wedding

Your Complete Beach Wedding Planning Timeline

12+ Months Before: Start With the Foundation

  • Set a realistic budget (include beach-specific costs like permits and rentals)
  • Choose your wedding date and location
  • Research and book your beach wedding package
  • Begin your guest list

Beach Tip: Many beaches require permits—Sun & Sea handles this for you!

a reception set up on the beach for a beach wedding that used a beach wedding timeline guide9–12 Months Before: Secure the Essentials

  • Book your venue and lock in your wedding date
  • Hire key vendors: photography, videography, catering (if not included)
  • Send save-the-dates, especially for destination weddings

What to Ask Vendors:

  • Have you worked beach weddings before?
  • What gear/protection do you use for wind/sun?

6–9 Months Before: Bring Your Vision to Life

  • Choose beach-appropriate attire (light fabrics, sandals, minimal trains)
  • Select weather-resistant decor
  • Plan guest accommodations and welcome bags

Welcome Bag Ideas:

  • Sunscreen, sunglasses, bug spray
  • Local snacks or maps
  • Personal thank-you notes

3–6 Months Before: Focus on the Details

  • Send invitations with beach info (dress code, parking, tide timing)
  • Finalize menu and cake with coastal-friendly options
  • Develop a weather contingency plan (tent rentals, backup venues)

1–3 Months Before: Lock Down the Logistics

  • Confirm vendor arrival times and setup needs
  • Arrange transportation for guests if needed
  • Create your ceremony timeline
Time Activity Who’s Responsible
9:00 AM Vendor Setup Catering, Decor Team
10:00 AM Guest Arrival Wedding Coordinator
11:00 AM Ceremony Begins Officiant, Wedding Party

1 Week Before: Final Prep

  • Monitor weather forecasts and communicate updates
  • Pack an emergency kit (first aid, extra sunscreen, sewing kit)
  • Confirm setup and cleanup logistics with vendors
    a clip board on a table on the beach at sunset for beach wedding planning timeline essentials

Wedding Day: Breathe & Enjoy!

With your timeline in place and vendors prepped, all that’s left is to be present and soak up the joy.


Frequently Asked Questions About Beach Wedding Timeline Guide

Why do beach weddings require a different timeline?
You need to account for beach permits, weather backups, and logistics like parking and tides.

Can I plan a beach wedding in less than 12 months?
Yes! Especially with an all-inclusive team like Sun & Sea. Just expect a tighter timeline.

How do I handle unexpected weather?
Always have a plan B: tents, flexible timing, or indoor alternatives. We help you prepare.

What are the best months for a beach wedding?
Spring and fall offer ideal weather in Florida and Georgia.


Plan Your Day with Ease

From timeline to tide charts, we’ve got you covered. At Sun & Sea, we make it simple, beautiful, and stress-free. Let us help you turn your beach wedding dream into a relaxed, joyful reality.

Contact us today to start planning.